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Camping Coordinator

Submitted by Jane Daniels on Mon, 05/28/2018 - 23:56
General Description: 

Being able to camp at previous ATC biennial conferences was a way for conference goers to reduce costs and still attend the conference. Be the person who continues that ammenity for A.T. Vista; Ramapo College will determine the location of the camp ground, you will be responsible for assigning campsites, finding campground hosts, arranging for portable toilets and informing campers about regulations such as moving tents every two days. You will work with the On-Site Committee Chair and it is highly recommended that you read the camping report from the 2007 conference, but be aware that camping was off site so things have changes.

Objective: 

Make arrangements for tent camping, recreational vehicle (RV) parking.

Skills: 
  • Ability to to delegate and to troubleshoot
Specific Tasks: 
  • While running the Conference
    • Track own hours
    • Present and monitor budget
    • Keep on-site Committee Chair up to date
    • Before Conference
    • Read report from 2007 conference. 
    • Write content for web and publications
    • Contract and arrange for portable toilets
    • Arrange access for showers
    • Assign campground hosts to help troubleshoot
  • At Conference
    • Manage campground
  • After Conference
    • write report
Benefits: 
  • Meet and work alongside people who share your passion for the outdoors
  • Work with other hikers from outside your region
  • Learn how to enter content on the AT Vista website
  • Run different aspects of a multi-day conference
Coordinates with: 
  • Registar
  • Marketing Chair
  • On Site Committee Chair
  • Sign Coordinator
Time Line: 
  • May of the year before the conference - Progress report and proposals for the June Steering Committee Mtg.-include cost estimates
  • Summer of the year before the conference - Finalize arrangements for publication in the ATN announcement
  • October of the year before the conference - deadline for ATJ publication material and registration form
  • Spring of the year of the conference - Finalize arrangements and plans
  • April to May of the year of the conference - Monitor registration to anticipate necessary alterations and provide information to Publications coordinator for the on-site program booklet
  • Meeting week- Oversee operations, resolve problems
  • September of the year of the conference - Final Report Due