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Registrar

Submitted by Jane Daniels on Fri, 05/25/2018 - 00:14
General Description: 

As part of a two person team that utilizes material from previous conferences, develop and implement online registration for A.T. Vista.  Most of the work for this position takes place more than 6 months before the conference. A report on what the Registrar did at the 2007 conference is available 

Objective: 

To plan, coordinate and publish registration materials.  To process incoming registrations and to oversee the on-site registration process.

Skills: 
  • General IT background
  • Previous experience with working on websites a plus.
  • Experience working with Drupal and CiviCRM a big plus.
  • Ability to trouble shoot both with IT and with conference participants
Specific Tasks: 
  • While running the Conference
  • Be a member of the Steering Committee
  • Track own hours
  • Present and monitor budget
  • Before Conference
    • Read the report from registrars from the Ramapo 2007 conference and See what Regonline looked like.
    • Develop and manage online registration using conventions from previous conferences
    • Make sure information about attending the conference is on the website and including transoirtation to Ramapo College
    • Report registration numbers to Steering Committee on regular basis
    • Interact with Program Committee chairs for material for online registration
    • Enter information for people who did not register on-line (~10%)
    • Work with TC staff about deposits
    • Assign rooms in dorms and notify Camping Chair about campers
    • Use volunteers to assemble registration packets (ask HR Chair for help in finding volunteers)
    • Work with Marketing Committee about items in swag bags
    • Track own hours
  • At Conference
    • Use volunteers at Registration Table
    • Trouble shoot
  • After Conference
    • Write report
Benefits: 
  • Meet and work alongside people who share your passion for the outdoors
  • Work with knowledgeable hikers from outside your region
  • Learn how to enter content on the AT Vista website
  • Be able to say you developed and implemented an online registration process
  • Once the initial buzz of on site registration over, you can enjoy the many aspects of the conference.
Coordinates with: 
  • Treasurer
  • Marketing Chair
  • Volunteer Recruiter
  • Hikes Chair(s)
  • Excursions Chair(s)
  • Workshops Chair(s)
  • Housing Coordinator(s)
  • Food Coordinator(s)
  • Camping Coordinator(s)
  • Sign Coordinator(s)
  • On site Chair
  • Webmaster
Time Line: 
  • Revise on-line registration package to fit the upcoming conference
  • Spring of year before conference - preliminary report for June Steering Committee Mtg..  
  • Summer of year before conference - Obtain final information for inclusion in ATN registration form
  • March of year of conference - on line registraion opens
  • Spring of year of conference - monitor registration 
  • Two weeks before conference - close registration
  • Meeting week-  Staff the registration desk, resolve conflicts.
  • September of Year of Conference - Final Report due