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Swag and local promotional materials Coordinator

Submitted by Jane Daniels on Sat, 05/26/2018 - 14:50
General Description: 

A conference would not be a conference without swag and promotional materials for local businesses. Work with the Marketing Chair and the Conference co-chair in charge of sponsors to determine what items will be handed out . Previous conferences have items such as partch, bandana, and some means of carrying that material such as a tote bag or small pack. T-shirts are handled through a different position. 

Objective: 

Select and purchase any souvenir items pertaining to the conference. and oversee either the free distribution and /or the sales of such items during the conference.

Skills: 

Love to shop

Specific Tasks: 
  • While running the Conference starting the December of the year prior to the conferene
    • Track own hours
    • Present and monitor budget
  • Before the conference starting January of the year of the conference
  • With Marketing chair, determine what swag and promotional materials will be destributed
    • Contact providers including local businesses who can offer discounts at their establishments
  • Collect swag and materials promoting local businesses
  • Contact Volunteer Resources Chair for names of people to help fill the swag bags (a great job for a youth group)
  • At the Conference
    • Bring swag bags to be distributed at Registration table
    • Track own hours
  • After the Conference
    • Submit a report
Benefits: 
  • Work with knowledgeable hikers from outside your region 
  • Learn how to enter content on the AT Vista website 
  • Be able to say you worked on a multi-day conference
Coordinates with: 
  • Steering Committee
  • Treasurer
  • Marketing Committee chair
  • Registar
Time Line: 
  • May of the year prior to the conference - Preliminary report for June Steering Committee Mtg.
  • January of the year of the conference - progress report for Steering Committee
  • Spring of the year of the conferene - Finalize plans, purchase goods
  • Meeting week—Staff sales desk, distribute complimentary items
  • September after the conference - Final Report Due